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EAGM League Meeting - 29th April 2024

Updated: Apr 22

EAGM Agenda 290424
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EAGM Agenda 290424
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To all Captains, Secretaries and Landlords

An Extra Ordinary Meeting of the above League will be held at The Town Hall, Malmesbury on Monday 29th March 2024 commencing at 8pm.

It would be appreciated if all teams were represented.

Tracey Rose



1) Minutes of AGM / EAGM 2023

2) Matters Arising

3) Registration of current teams for season 2024/2025

4) Upcoming Chairman Vacancy

5) League Website

6) Any Other Business



1) Please can the current holders of all cups return these at the meeting, and especially for the Double Exit, Nomination, and Knock Out cups.

2) All outstanding signing on fees for this season to be paid before or at the meeting.

3) The Registration Fees for next season (£5.00) to be paid at the A.G.M, to be held on

Tuesday 18th June 2024.

4) Do not take your Landlord or Landlady for granted. Please ensure he/she knows if you

intend to play on their alley next season or not.


Minutes of the A.G.M / E.A.G.M held on Monday 19th June 2023 at The Red Bull, Malmesbury, at 8pm.


Mr. P. Hatherall (Chairman)

Mr. P. Exton (Vice-Chairman/Fixture Secretary)

Mr. C. Brace (Secretary/Treasurer)

The minutes of the A.G.M held on Monday 17th June 2019 were passed as correct by the members and duly signed by the Chairman.

There were no matters arising.

The minutes of the E.A.G.M held on Monday 12th September 2022 were passed as correct by the members and duly signed by the Chairman.

There was one matter arising. It had been stated that the registration fees would be raised to £5 per player for this season. As this had not been implemented, this would now come into effect for the next season 2024/2025.

Chairman’s Report

The Chairman reported that the last couple of years had been difficult but hopefully the league was now getting back on track with no outstanding games to be played. He mentioned that too many balls were going over the white line, and for people to take more care. He thanked Phil & Chris for their ongoing support to the league and also to Jon & Jennie for their support. He then thanked the members and wished them good luck for the forthcoming season.

Vice Chairman’s Report

The Vice Chairman reiterated the Chairman’s report and thanked Paul & Chris for all their hard work throughout the year.

Fixture Secretary’s Report

The Fixture Secretary stated that there had been a few glitches and some mistakes had been made, but they have now been addressed. Hopefully things will be better this coming season.

Secretary/Treasurer’s Report

The Treasurer stated that he has changed banks due to HSBC bank charges. The cost sheet had been circulated to the members, and we had a loss of £115 for the season but thought it would be worse due to costs and less members. He read out the honorariums, thanked the officers and also Richard Greenhill & Dave Hanlon for their help with the end of season games.

League Website

Jon Ponting was not present but had previously communicated that he was happy to continue maintaining the website for the coming season, and that he was not aware of any downtime during the previous season. Although some members mentioned that they had problems with the display on their android phones. In the last twelve months, around 3,500 different people accessed the site, with 15,000

individual visits.

Election of Officers

The Chairman asked if there were any volunteers for the position of Secretary as there is now a vacancy, and this would be needed by the next meeting for the league to continue. No one came forward during the meeting, but members were asked to pass on the request to their teams to see if anyone would be interested. He also stated that this would be his last year as Chairman.

All other officers were voted in en-bloc.

Any Other Business

Treasurer’s Note

The Treasurer stated that the current funds were good, but quite a few shields & trophies would need replacing for next season so we would be drawing on these funds.

Fixture Secretary’s Note

The Fixture Secretary stated that he was using a new programme to help with the fixtures and was pleased that there didn’t seem to be any clashes, so will get these to print. He read out the structure of the divisions for the forthcoming season, and has previously asked Jon Ponting it would be possible for an interactive scorecard to be added to the website.

There are 3 alleys so far that have requested an 8pm start time and this would be shown next to the affected games in the fixture books. The number of fixture books for each team would now be limited to 5, but if you need more then let the Fixture Secretary know.

Cup Returns

There are still several cups that need to be returned so please chase up.

Sticker-up Fee

It was voted in that the sticker-up fee would now be £12 per team, and Rule 2(e) would be amended to reflect this.

Proposed Review of Rules

The proposed review to some of the rules was read out by the Fixture Secretary and wording to rules 10, 13, 14 and 16 will be amended, and Rule 18 will be added.


A matter was raised as to the structure of the league website regarding GDPR and EDI (Equality, Diversity & Inclusion). This will be looked into and addressed, if necessary, by the officers.

There being no other business the Chairman closed the meeting at 9pm.


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