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League Meeting (AGM) - 19th June 2023



AGM Agenda 190623
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Profit & Loss 2223
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To All Captains, Secretaries and Landlords

The Annual General Meeting incorporating the EAGM of the above league will be held at The Red Bull, Malmesbury on Monday 19th June 2023 commencing at 8pm.

It would be appreciated if all teams were represented.

Chris Brace

Secretary

Agenda

1) Minutes of the Annual General Meeting 17th June 2019 (copy attached)

2) Matters Arising

3) Minutes from EAGM 12th September 2022 (copy attached)

4) Matters Arising

5) Chairman’s Report

6) Vice Chairman’s Report

7) Fixture Secretary’s Report

8) Secretary/Treasurer’s Report

9) League Website – Report by Jon Ponting

10) Election of Officers:

a) Chairman

b) Vice Chairman

c) Secretary

d) Fixture Secretary

e) Treasurer

11) Season 2013 / 2024 – Fixture Secretary

12) Any Other Business:

a) Proposed review of rules (copy attached)

b) Change of bank account – Lloyds Bank, Sort Code 309950, Account Number 23458968


Notes

1) The period 7.15pm – 8pm will be set aside for the payment of Registration Fees for the forthcoming season. Teams must register a minimum of nine players.

a) Would all team captains please ensure that you have marked the boxes for entry into the Knockout and Nomination cups.



 

Minutes of the A.G.M held on Monday 17th June 2019 at The Red Bull, Malmesbury, at 8pm. Present Mr. P. Hatherall (Chairman) Mr. C. Brace (Secretary/Treasurer) Mr. P. Exton (Vice-Chairman/Fixture Secretary) The minutes of the A.G.M held on Monday 25th June 2018 were passed as correct by the members and duly signed by the Chairman. There were no matters arising. Committee Reports Chairman The Chairman congratulated all teams on another successful season, all winners and runners-up of trophies, and end of season cups. He was disappointed that the competitions were not fully supported as teams did not turn up on the night. He thanked Richard Greenhill and Phil Exton for organising them and arranging 33 alleys on 17 days. He also thanked Mike Bird and Bernie Ogbourne for refereeing as well as the committee members. Thanks also went to the sticker-uppers who do a marvellous job and are in short supply these days. He thanked Phil Exton who has done a remarkable job in his new role as Fixture Secretary, Jon Ponting for all his work on the website, Chris and Jennie, and all members and their teams. Vice Chairman/Fixture Secretary The Vice Chairman/ Fixture Secretary thanked Colin Vizor for his 30+ years’ service and appreciated how valuable he was as he carried out his duties without a computer, and he now understands how much work was involved. He thanked his fellow officers for their support and Jon Ponting for all his help with the website and completing a new spreadsheet which will be available next season with averages of each player etc. He thanked all the landlords and captains and wished everyone good luck for the coming season. Secretary/Treasurer The Secretary/Treasurer reported that it was another successful year and circulated the balance sheets. This year we have a surplus of £ 1237 due to cost savings, Phil Exton doing more electronically, Jennie helping with our postage and printing costs, which were down. If the surplus continues reducing the signing on fees will be discussed at a later meeting. We collected £770 for Colin and this was made up to £800. He thanked Phil Exton for all his hard work as Fixture Secretary as he understands what an onerous role this can be. He also thanked Paul Hatherall for his continued help as Chairman. He kindly reminded captains when signing on new players that the fee must be paid within 2 weeks or points will be deducted in accordance with Rule 9B. This was applied only once last season but this year he will not be so lenient. Payment details are in the Fixture book. He also reminded captains that when signing their cards please make sure that the scores are correct and the players recorded are those actually playing. Election of Officers There were no volunteers for additional help. All officers agreed to carry on and were therefore duly elected and voted in and will therefore serve for another year. League Website Report Jon Ponting reported that this season had been a new era due to Colin’s retirement and Phil Exton now making it fully computerised. The updating is now working well and hopefully the implementation of the new spreadsheet will be plain sailing. Season 2017 / 2018 The Fixture Secretary advised that the Farmers are now folding so he will have to reorganise the fixtures once again. Divisions 1 & 2 will stay the same, Guys and Dolls, Castaways and Spare Parts will now not be relegated. The start date is to be advised but all divisions will now commence at the same time, leaving a spare week at Christmas. Any Other Business a) We have had problems this season with teams unable to play the semi finals and finals on the dates specified in the Fixture book. To alleviate this we will try and move these to the spare weeks at the end of the season. This may have an impact on those teams that will be playing in both cups. Another suggestion is to block book a few alleys for the end of season competitions. b) It was agreed to change the wording on Rules 2A and 2D. c) It was also agreed that scores have to be with Phil by the Saturday of the week played. Evidence of this result has to be submitted in any form by the following Saturday. d) It was agreed that an extra payment of £300 be paid to the Fixture Secretary and also Jon Ponting will receive £200. e) The end of season trophies will now be presented at the meeting on 12th August. Meeting dates for this season are as follows: 12th August 2019 2nd December 2019 10th February 2020 23rd March 2020 5th May 2020 22nd June 2020 There being no other business the Chairman closed the meeting at 8.50pm.



 

Minutes of the E.A.G.M held on Monday 12th September 2022 at The Red Bull, Malmesbury, at 8pm. Present Mr. P. Hatherall (Chairman) Mr. P. Exton (Vice-Chairman/Fixture Secretary) Mr. C. Brace (Secretary/Treasurer) The meeting started with the issue of cups and trophies. The minutes of the E.A.G.M held on Monday13th May 2019 were passed as correct by the members and duly signed by the Chairman. There were no matters arising. Match Start Time – Rule No. 6 After much discussion, it was unanimously voted that the Rule No. 6 would stand, and any teams wishing to play their games at an earlier start time are to let opposing teams know in plenty of time. The Fixture Secretary stated that he would add a column onto next seasons registration form, so this could be included (if so wished) and recorded in the Fixture books, and on the website. Election of Officers The Chairman asked if there were any volunteers for any of the positions as a quorum was needed to lawfully carry out meetings. As there were none, Jennie Arrocha was voted in as Secretary from Assistant Secretary. All other officers were again voted in en-bloc. Any Other Business Treasurer’s Note The Treasurer stated that the current funds were good, but as quite a few trophies would need replacing for next season then we would be drawing on these funds, so it was proposed that the new registration fee would be raised to £5 per player for next season. He also stated that our current bank HSBC were charging for transactions, so he was proposing changing banks and moving to Lloyds. Fixture Secretary’s Note The Fixture Secretary asked for the inclusion of Christian and Surnames with all new signings. After being asked, he said that unfortunately he couldn’t change the number of home/away games on a trot, as it would take at least 6 game changes to change just 1 game to counteract this. There being no other business the Chairman closed the meeting at 8.30pm.



 


(Proposed review of rules with effect from 2023-2024 Season)

General Rules

Rule 1: Alley, Diamond, Pin and Ball Dimensions:

a) All alleys shall be 27ft from the throw line to the front pin.

b) The Diamond on all alleys must be of a standard size i.e. 4ft between front and back pin and 4ft between outside right and outside left pin.

c) All 3 balls used in a game must each be 5ins in diameter.

d) All 9 pins used in a game must each measure 10ins tall and 5ins in diameter.

Rule 2: Team Registration, Transfers and Fees:

a) Teams must register their interest to partake in the skittle league annually. This should be actioned no later than the specified date on the registration form. Failure to re - register by this date will result in a deduction of 30 points for the following season.

b) Each player within a team must pay £4.00 signing-on fee per season.

c) Any transfer of players between teams registered to the league is only permitted up to 31st December of each season.

d) The Captain of the home team is responsible for submission of the game score to the fixture’s secretary by no later than 6pm on the Saturday following their league game. He/she is also responsible for the completion and submission of the scorecard to the Fixture’s Secretary by the following Saturday. Failure to comply will incur a fine of £3.00 for each occurrence, payable at or before the next committee meeting.

e) It is the responsibility of the home team &/or home alley landlord/s to arrange for a sticker-up at the agreed fee of £1.00 per player. Therefore, a total of £18.00 to be paid on the night of the game.

Rule 3: Committee responsibilities:

a) The committee is comprised of a chairman, Vice - Chairman, Secretary, Treasurer & Fixture Secretary. In addition, it consists of all registered players of the league attending the meeting, plus the landlords of each participating pub/club who provides an alley for the league.

b) The Fixture Secretary is responsible for producing (& issuing) the Fixture book which lists all the league games throughout the season.

c) All Decisions relating to disputed games &/or any other situation will be final.

League Game Rules

Rule 4: Team Composition:

a) Each team shall consist of 9 players.

b) Games will be played in 3 legs of 3 players.

Rule 5: Method of scoring:

a) Each leg - 2 points for a win, 1 point each for a draw.

b) End of game - 4 points to team with highest pin fall, 2 points each if game is drawn.

c) Overall points available per game are 10.

Rule 6:

a) Start time of a game to be no later than 8.30pm.

b) Any team failing to start on time could forfeit the game & all 10 points.

c) If a player arrives late, he/she may still take part but will forfeit all throws missed prior to their arrival on the alley.

Rule 7:

a) Each ball thrown should touch the alley before the designated throw line.

b) Players should stand within the confines of the alley when playing.

c) The home Captain may appoint a linesman, but this must be actioned before play starts.

Rule 8:

a) The ball must first hit a pin to count towards their score.

b) Should a ball hit the side of the alley before hitting a pin/s; the pin/s knocked down will stay down and not count.

c) Once a ball hits a pin whether it falls over or not, all further pins that fall will count.

d) Should the ball after first hitting a pin/s rebound of the side of the alley and hit further pin/s down, these will count towards the score.

e) Once the ball hits the back of the alley, it becomes dead, and should it then rebound back onto the alley and hit more pin/s down; these will not count to the score, but should be repositioned to their original spot prior to the next ball being thrown.

f) In the event of a ‘spare’, only the pins legally knocked down are to be repositioned onto their original spot/s before the player continues with his/her turn.

g) Should a pin/s be knocked over legally and stand back up, they must be removed & count.

Rule 9:

a) Players must be registered prior to the game starting. This means that if a team needs to play someone who has not paid the appropriate signing - on fee, the players name (when entered on to the score card must be initialled by both team captains.

b) The signing on fee for new players will be actioned from their second game.

c) The signing - on fee Must then be paid to the Secretary/Treasurer within 14 days or the end of the season if signed on during the last two weeks. If not, the committee will have the authority to deduct any scores obtained by the unregistered player & alter the score card (as seen appropriate).

Rule 10:

a) All games must should be played as per the fixture book.

b) In the event that a game has to be postponed, the captain of the team responsible for the postponement must notify the fixture secretary immediately.

c) Any postponed games must be rearranged within 14 days as soon as possible by the home captain & when both teams agree, the fixture secretary must be notified. The game must be played within 2 months of the original date by the date specified by the fixture secretary in the handbook or else the date & alley will be decided by the committee.

d) All games in the first half of the season must be played before the 2nd half begins & failure to do this will result in the postponing team forfeiting the 10 points.

e) Any games in the second half of the season must be played within 7 days of the last scheduled week of games & failure to play the game will result in the details not being added to the final league table.

Rule 11:

a) Should a team need to postpone a game, they must give the other team a minimum notice of 24 hours.

b) If the team postponing are the ‘away’ team, then failure to give such notice will result in them being held fully responsible for a £10.00 expense incurred by the ‘home’ team i.e. food. Rule 10 still applies in these circumstances.

Rule 12:

a) During the season should any teams (within a division) finish level on points, the issue will be decided by the teams pin difference in descending order

b) At the end of the league season, should any teams (within a division) finish level on points in either a promotion or relegation position, the issue will be decided by the teams pin difference in descending order.

Rule 13: Knockout Cup Rules

a) These games may start before & continue throughout the season. Teams have to ‘opt in’ to this competition. These teams all go into a random draw & therefore, any team from any division can be drawn to play against each other.

b) The main difference with this competition is the method of scoring. Teams play in the same manner as for a league game, the game is won or lost purely on the overall pin - fall & the winning team will then progress to the next round of the competition.

d) The random draw will be made for each round of this competition.

e) The semi - final and final rounds will be played on neutral skittle alleys.

Rule 14: Nomination Cup Rules

a) These games may start before & continue throughout the season. Teams have to ‘opt in’ to this competition. These teams go into a random draw & therefore, any team from any division can be drawn against each other.

c) The random draw will be made for each round of this competition.

d) The main difference with this competition is the method of scoring.

Rule 15:

a) The player must nominate a pin he/she intends to hit with each ball.

b) The nominated pin must be struck first & if this happens, whether it falls or not all other pins that are knocked down at the same time will stay down & count.

c) If the nominated pin is not struck first, all pins that are knocked down must stay down but are not counted.

d) In the event that a player gets a ‘spare’, only the pins legally knocked down are to be repositioned onto their original spots & the player again has to nominate a pin which he/she intends to strike.

e) The game is either won or lost based on the overall pin - fall & the winning team will then progress to the next round of the competition.

The semi - final and final rounds will be played on neutral skittle alleys.

Rule 16: Double Exit Cup Rules

a) These games only begin following completion of round one in both the Knockout & Nomination competitions & this competition also continues throughout the season. Only those teams that fail to progress past the 1st round of the other two cups can be entered into this competition. Those teams all go into a random draw & therefore, any team from any division can be drawn to play against each other.

b) The main difference with this competition is the scoring method. Teams play in the same manner as for a league game, but is won or lost based purely on the overall pin - fall & the winning team will then progress to the next round of the competition.

c) Teams will be ranked for the first round by their finishing order from the previous year. The winner of game one will be team one in the draw for the preceding rounds.

d) The random draw will be made for all rounds of this competition.

e) The semi - final and final rounds will be played on neutral skittle alleys.

Rule17: Rules for resolving drawn games in cup competitions

a) Should any cup game (up to the semi - final stage) end in a draw, then a replay will take place on the alley of the team originally drawn to play ‘away’.

b) Should the replayed game also end in a draw, then all 9 players from each team will be required to bowl a further 3 balls until a positive result is reached.

c) All replays should be played within 14 days of the original game if possible, but must certainly before the next round of that particular cup competition.

d) If the semi - final or final games end in a draw, then all 9 players from each team will immediately be required to bowl a further 3 balls until a positive result is reached.

Rule 18: Rules for end of season competitions

a) The names of participants for all end of season competitions should be forwarded to the fixture secretary by the date specified on the entry form.

b) Only the named players will be allowed to play in each competition, so should one have to drop out the place in that competition will be forfeited and the pre-paid fee will not be returnable.















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